What it is for. The expense ledger: every dollar the business spends on materials, fuel, permits, tools and subs. Some rows arrive here on their own, from purchase orders and from fuel entries.
What you see. Four cards at the top: your total, then your three biggest categories by spend. Below, a table of every expense with date, category, description, job, vendor and amount.
The page loads your 500 most recent expenses. The "Total Expenses" card is the total of those 500, all time, with nothing excluded. If you are past 500 rows, use Reports for a true total.
Creating one. Add Expense asks for the amount, date, category, description, job and vendor. Categories are Materials, Labor, Fuel, Maintenance, Equipment, Subcontractor, Permits, Tools and Other.
Where rows come from without you typing them. Two places. A purchase order marked Delivered posts its cost here. A fuel or maintenance entry with a job attached does the same.
The consequence, and it is the most common bookkeeping problem in the app: if you enter a cost by hand and it also arrives from a purchase order, it is in your books twice. Check before you enter a material cost manually.
And if you later edit or delete that purchase order, the expense it created is not updated and not removed. Delete the PO and the expense stays behind.
What it connects to. Jobs, Purchase Orders, Fuel Log, and every profit figure in Reports.